Accounts & Administration Coordinators
Accounts & Administration CoordinatorsSTS
STS U Jet
STS U Jet is hiring Accounts & Administration Coordinators in Shannon, Ireland.
Position Title: Accounts & Administration Coordinators
Position Location: Shannon, Ireland
Start Date: ASAP
Experience Required: Three (3) or More Years
The Accounts & Administration Coordinator is responsible for facilitating the efficient functioning of the office via a range of administrative, clerical, and financial tasks and acts as a link connecting departments, customers, and staff members.
- Using Quantum ERP system to prepare, send and store invoices.
- To contact customers and send reminders to ensure timely payments.
- Be responsible for organizing and maintaining an up to date Customer Database.
- To report on the status of accounts payable and receivable and identify and address discrepancies.
- To update bank reconciliations and provide feedback to the US Finance office.
- Ensure all incoming accounts email and postal queries are actioned within agreed SLA’s and priority queries are escalated where necessary.
- To update and maintain digital and physical filing systems.
- To assist with end-to-end recruitment (e.g. arranging & preparing interview documentation, reference checking, putting together new employee work pack etc).
- Respond to HR queries and information requests from staff in a timely and efficient manner.
- Assist with reviewing of all HR policies and procedures.
- Update information regarding new starters & leavers.
- Input all data relating to time-sheets for payroll and issue to Payroll company for processing.
- Responsible for booking travel and making hotel reservations for all staff.
- Responsible for ordering, recording and issuing of all PPE.
- Ensure the reception area and conference room is kept neat and tidy and that supplies for both are available.
- A degree in Business or Accounting is required
- You must have at least three (3) years of recent and relevant experience
- Ability to perform all the tasks outlined in this description
STS U Jet offers it’s employees a comprehensive benefits package. To learn more about those benefits, or to ask questions about Accounts & Administration Coordinator role we’re trying to fill, please call 1-888-777-2960 ext. 8380.